Part time Admin and Marketing Assistant | Remote | PH Based | Pacific timezone

Remote

Part Time

Experienced

Rate: $7.00 - $8.00 USD per hour
Location: Remote (Philippines-based)
Schedule: Part-time (10 hours per week)
Initial 1st Month Schedule: 3 hours/day (8 AM–10 AM & 1 PM–2 PM PST)

About the Role

We are looking for a highly intuitive and systems-oriented Admin and Marketing Assistant to be the structural backbone for a brand rooted in personal development and spiritual growth. The founder, Maurine, works "in the flow," so we need an integrator who can ride that wave while ensuring the technical and administrative foundations are rock solid.

This isn't just a task-taking role. You will be expected to use your gut feeling and professional expertise to find the best tools, optimize our technology, and build the "Client Referral Systems" that allow the business to expand effortlessly.

Key Responsibilities

1. Systems Architect & Admin

Project Management: Building, implementing, and monitoring workflows within ClickUp.
Tech Optimization: Proactively finding and leading the implementation of new tools to streamline the business.
Client Systems: Organizing digital files and creating "Standard Operating Procedures" (SOPs) for how we implement our services.
Financial Admin: Setting up automatic client payments and onboarding triggers via Square.

2. Marketing & Launch Management

Program Strategy: Overseeing the planning, strategizing, and execution of marketing plans for Masterclasses and flagship programs.
Creative Design: Crafting beautiful and impactful handouts, guidebooks, and promotional assets.
Email Marketing: Creating and managing sophisticated email campaigns and newsletters via Mailchimp.
Outreach & Sales: Sending authentic invitations and managing reach-outs via Facebook Messenger and LinkedIn.

3. Client Experience & Event Management

The Onboarding Journey: Managing the full client lifecycle—from setting up Acuity appointments and monitoring contracts to managing the 1:1 onboarding checklist.
Event Excellence: Managing the prep and enrollment tasks for speaking events; promoting Maurine’s appearances and following up with attendees via personalized "Thank You" sequences.
Follow-up Mastery: Creating and monitoring a robust follow-up plan to ensure no client or deadline is ever missed.

Qualifications & Preferences

The Tech Stack: Proficiency in ClickUp, Mailchimp, Square, Acuity, and Zoom.
Spiritual Alignment: You have a genuine interest in personal development and spirituality.
Intuitive Workflow: You are comfortable working with a founder who moves with "the flow" and can adapt your structured systems to match that energy.
Proactive Communicator: You don't just wait for a manual; you use your intuition to propose solutions before a problem arises.

The Ideal Candidate

You are a "Spiritual Professional"—someone who understands the nuances of the coaching industry but has the sharp technical skills to build a high-performing backend. You are flexible, highly organized, and take pride in managing the "details" so the visionary can stay focused on the "big picture."

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