Logistics Summary

• Rate: $7.00 - $9.00 USD per hour.

• Hours: Starts at 10–15 hours per week (With potential to grow).

• Shift: Arizona MST.

• Mission: To provide high-level operational and marketing support for a specialized mobile physical therapy and consulting practice serving older adults.

About the Role

We are looking for a sharp, proactive Executive & Marketing Assistant who understands the nuances of the healthcare industry. This role is a hybrid of Precision Administration (handling Medicare benefits and complex payroll) and Growth Marketing (managing Google/Social ads and content repurposing).

The ideal candidate has a "High Ownership" mindset—you don't just wait for a checklist; you anticipate the needs of the practice. If you are familiar with senior care models (Independent Living, Assisted Living, Memory Care) and can navigate medical terminologies with ease, you will thrive here.

Key Responsibilities

1. Specialized Healthcare Admin

• Referral Management: Own the lead-to-patient journey. Manage new referrals from initial outreach to successful scheduling.

• Medicare Navigation: Verify benefits (Traditional Medicare + Supplemental insurance) and manage documentation, including uploading faxes to patient charts.

• Hospice Coordination: Manage invoicing for partner hospice companies through QuickBooks.

2. Financial & Payroll Operations

• Bookkeeping: Handle accounting tasks and expense tracking via QuickBooks.

• Complex Payroll: Use our Electronic Health Record (EHR) system to audit visits. Since pay rates vary by case, you will manually compute data and present it clearly in Canva for team transparency.

• Team Comms: Draft and send updates to employees regarding paperwork changes, payment structures, and new referral partners.

3. Marketing & Ads Growth

• Paid Media: Plan, implement, and monitor Google Ads and Social Media Ads. You will set KPIs and provide data analytics on performance.

• Content Repurposing: Take Dr. Jamie’s Instagram videos and edit/format them for TikTok and YouTube.

• Web & Design: Perform website tweaks and create high-end presentation decks/collateral for educational workshops.

• Course Creation: Assist in building training tools, including worksheets, videos, and worksheets for online courses.

4. Recruitment Support

• Hiring Pipeline: Help expand the team (specifically looking for a Strengths Coach). You will post ads, screen applicants, and schedule interviews.

Preferences & Qualifications

• Healthcare Fluency: Ideally experienced in the US healthcare system with an understanding of traditional care models for older adults.

• Technical Proficiency: High level of comfort with QuickBooks, Canva, Google Ads, and EHR systems.

• The "Initiative" Factor: You are a self-starter who takes the lead on projects without needing step-by-step instructions.

• Communication: Flawless written English; able to communicate professionally with both medical partners and patients.

The Ideal Candidate

You are a "Technical Integrator" who is as comfortable calculating a complex payroll spread as you are optimizing a Google Ads campaign. You understand the sensitivity of medical data and the importance of a warm, professional touch when managing referrals for a senior-focused practice.