Logistics Summary

• Rate: $7.00 - $8.00 USD per hour.

• Hours: Starts at 10 hours per week (Hours will have potential to grow).

• Shift: Pacific Timezone (PST).

• Mission: To provide "inbox peace of mind" for Dr. Moali and act as the strategic engine behind the brand’s marketing, affiliate growth, and podcast distribution.

About the Role

We are looking for a Proactive Executive & Marketing Assistant who can handle a high-volume, multi-channel environment. Dr. Moali's business is expanding, and we need someone who can turn a stack of business cards into a scheduled 1:1, a raw podcast into a cross-platform content strategy, and a cluttered inbox into a streamlined communication hub.

This role is ideal for a "marketing-minded" assistant—someone who understands how to repurpose content effectively, engage authentically on social media, and manage professional relationships with sponsors and affiliates.

The Ideal Candidate

You are a "Force Multiplier." You are comfortable working in a fast-paced Pacific Timezone schedule and are eager to grow your hours as the brand scales. You enjoy the variety of shifting from administrative bookkeeping to creative social media strategy in a single afternoon.

Key Responsibilities

1. Executive Admin & Communication Gatekeeper

• Inbox Management: Triage and manage high-volume email accounts. You will draft replies to unread messages and ensure Dr. Moali never feels "overwhelmed" by her inbox again.

• Networking Follow-up: Take business cards/contacts provided by Dr. Moali, add them to our CRM, connect with them on social media, and send personalized "Nice to meet you" emails with a 1:1 booking link.

• Data Tracking: Maintain spreadsheets for business statistics, expenses, and revenue tracking.

• Client & Lead Triage: Respond to unanswered phone calls and manage client messages to ensure elite service.

2. Marketing, Content & SEO

• Social Media Management: * Own the social media calendar and post content created by Pete and Emma.

  • Repurpose content across platforms (Instagram, YouTube, etc.).

  • Proactively engage with other accounts and manage all incoming comments.

• Creative Production: Create on-brand graphics, posters, and content outlines.

• SEO & Web: Manage and tweak SEO settings on the website and upload new blog posts.

• Podcast Distribution: Upload new podcast episodes and ensure they are cross-promoted.

• Kajabi Newsletters: Schedule and manage monthly newsletters to our community.

3. Revenue & Partner Management

• Affiliate Operations: Monitor and promote affiliate products. Ensure they are strategically placed in blogs, newsletters, and social posts, while tracking all incoming revenue.

• Sponsorship Coordination: Handle communications with current sponsors (confirmations/deliverables) and identify new potential sponsors using outreach templates.

Non-Negotiables & Qualifications

• Platform Mastery: Experience with Kajabi, Instagram, YouTube, and CRM systems.

• Copywriting Skills: Ability to write effective sales copy and capture Dr. Moali’s unique voice.

• High-Level Organization: You are someone who thrives on creating systems out of chaos (especially in email and project tracking).

• Strategic Thinking: You don't just "post"; you understand how social media strategy leads to 1:1 bookings and revenue.

• Detail-Oriented: You ensure brand consistency across every email, poster, and blog post.