Part-time Executive & Marketing Assistant | Remote | PH-Based | Central Timezone
Rate: $7 - $8 USD per hour
Location: Remote (Philippines-based)
Schedule: Part-time
Shift: Central Time (CST)
About the Role
We are looking for a highly organized, detail-oriented Executive & Marketing Assistant to support our leadership team. This role is the "connective tissue" of our operations—you will be responsible for transforming raw data into professional presentations, managing high-level networking follow-ups, and ensuring our brand's recognition programs are elevated and efficient.
The ideal candidate is a "Microsoft Power User" who can seamlessly transition between analytical tasks (Excel/Concur) and creative projects (Graphic Design/LinkedIn Management). You must be a strong communicator who understands how to lead with a "mission-first" mindset rather than just focusing on pricing.
The Ideal Candidate
You are a "Swiss Army Knife" assistant. You enjoy the logic of a well-organized spreadsheet and the creativity of a LinkedIn brand refresh. You thrive in an environment where speed and quality go hand-in-hand, and you take pride in making the leadership team look professional and prepared at every turn.
Key Responsibilities
1. Executive Admin & Operations
Content & Meeting Prep: Assist in creating training materials, dealer meeting agendas, and content for sales rallies and masterclasses.
Hiring Support: Help develop content for three-way interviews and the onboarding process for new leaders.
Travel Management: Research flights and hotels via Concur; present options for approval before finalizing bookings.
Communication Management: Act as a kind and responsive point of contact for concerns and questions, ensuring everyone has the resources they need.
2. Marketing & Graphic Design
The "Microsoft" Standard: Convert Apple Keynote presentations to Microsoft PowerPoint and refresh existing decks with modern, high-end templates.
Creative Design: Create digital and print-ready marketing materials (banners, collages, flyers) and coordinate with our print-on-demand partners.
LinkedIn Strategy: Manage the founder's LinkedIn profile, including banner design, post creation, and managing job postings to attract new talent.
Network Integration: Process business cards by adding leads to our proprietary CRM, tagging them by event, and executing professional LinkedIn and email follow-up sequences.
3. Data & Budgeting
Excel to PPT: Input, analyze, and monitor raw data in Excel, then translate those insights into clear, visual PowerPoint presentations.
Awards & Recognition: Convert static forms into elevated, professional award templates to celebrate team achievements quickly.
Expense Tracking: Manage detailed itemization of expenses and taxes within Concur to prepare accurate expense reports.
Non-Negotiables & Qualifications
Technical Mastery: Expert proficiency in Microsoft Office (PPT & Excel) and Concur.
Design Eye: Strong graphic design skills with the ability to create cohesive branding across digital and print.
Mission-Driven Communication: You understand how to "advertise by mission" and communicate with high levels of empathy and clarity.
Attention to Detail: You catch the small errors in expense reports and design layouts that others miss.
Language: Professional English fluency, specifically for drafting "Nice to meet you" and recruitment outreach.