Executive & Marketing Assistant ( With SEO proficiency)

Remote

Part Time

Experienced

We are looking for a detail-oriented and tech savvy Executive and Marketing Assistant who is proficient with the use of SEO's and google ads to support our client in managing marketing, client scheduling, bookkeeping, and administrative tasks.

This part-time role focuses on marketing therapy services, client communications, and essential office functions within a telehealth mental health practice.

Work Setup: Remote (Pacific Time)
Schedule: Part-Time – 7 to 10 hours per week
Rate: $7 USD per hour
Client Industry: Telehealth Mental Health Practice (Maternal & Perinatal Focus)

Job Summary:

You will help organize and execute marketing strategies including SEO, Google Ads, content creation, and outreach for guest podcasting and speaking engagements. Additionally, you will manage client scheduling, bookkeeping, spreadsheets for client tracking and compliance deadlines, and email communications—all critical for smooth practice operations. The ideal candidate is proactive, communicative, creative, collaborative, and able to handle direct feedback while prioritizing confidentiality compliance.

Key Responsibilities:

Administrative Support

Organize holiday gift sending: brainstorm, finalize lists, handle orders
Create, maintain, and organize spreadsheets tracking clients weekly, biweekly, monthly, and follow-ups
Monitor continuing education unit (CEU) state requirements and deadlines, and automate notifications
Track tax deadlines
Support bookkeeping with reconciliations, expense categorization, and regular maintenance to avoid backlog
Manage email inbox with timely responses and communication

Marketing & Outreach

Develop and implement marketing strategies for therapy services, benchmark competitors
Optimize SEO and manage Google Ads campaigns
Research and reach out to potential podcast guests, speaking spots, and magazine article opportunities via email
Write and edit website copy
Create and manage social media content, engage with followers, and monitor performance

Client Management

Schedule client sessions and handle rescheduling communications
Maintain excellent client communication with a warm, direct, and professional approach

Qualifications:

Must-Haves:

Experience with marketing, SEO, Google Ads, and client communications
Strong organizational skills, especially managing spreadsheets and scheduling
Bookkeeping familiarity to support expense tracking and reconciliations
Effective written and verbal communication skills
HIPAA Compliance Training or willingness to complete yearly training
Proactive, Type A personality with high attention to detail
Comfortable receiving and applying feedback
Able to work Pacific Time hours
Creative, collaborative, and excellent communicator

Nice-to-Haves:

Experience in telehealth or mental health industry
Background in social media content creation and management
Experience supporting female-focused brands or communities

Apply for this position

Required*

Apply with Indeed

First Name*

Last Name*

Email Address*

Phone*

Address

Resume*

We've received your resume. Click here to update it.

Attach resume or Paste resume

Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

Do you have experience in this type of role?*

How many years of experience do you have?*

Please upload your EFSET:
(The EFSET is a standardized English proficiency test used to assess your ability to communicate effectively in both written and spoken English.
Our clients highly value team members who can communicate clearly and professionally with minimal supervision. Since we follow a non-micromanagement approach, it is crucial that candidates can confidently express themselves, comprehend instructions accurately, and engage in meaningful client interactions. We also emphasize over-communication to ensure alignment and prevent misunderstandings.
Please take this exam seriously, as your results will directly impact your application.You can take the test here: https://www.efset.org/ef-set-50/)*

What is your EFSET Score*

Attach your Portfolio*

What is your current laptop/computer model? Please specify the brand and year of purchase.*

What is your current internet connection? (Example: PLDT - Fiber WiFi and LAN - 50 mbps)*

Willing to work in the PST time zone*

Please share what makes you a good fit for this role.*

What is your asking rate?*

Did someone refer you to this opportunity? If so, please share their name.*

Facebook account:*

Instagram account:*

LinkedIn account:*

Human Check*

Submit Application