Executive & Marketing Assistant (with finance background) | Part-time | Remote PH | Pacific Time

Remote

Part Time

Experienced

Starts at 10-15 hrs a week with potential to grow
Rate: $7 USD per hour
Remote Philippines-based, working Pacific Timezone

About the Role

This is a remote role requiring alignment with a mindful, family-oriented culture focused on supporting youth and community impact.

This role combines administrative, financial, and marketing support to help a community-focused nonprofit organization run smoothly and grow. You will play a vital role in documenting processes, managing events, assisting with finance operations, and supporting client communications. A strong background in administration and finance is essential along with a design mindset and a patient, collaborative personality aligned with a family-oriented, mission-driven culture.

Key Responsibilities

Admin:

Create business documents including forms, manuals, SOPs, gym manual, and employee handbook.
Handle event planning tasks such as camps, fundraisers, career fairs, and college fairs.

Finance:

Manage budgeting, financial planning, bookkeeping, and accounting tasks.
Prepare financial statements and documentation.
Collect payments from clients, including reminders for auto-debit, credit payments, and checks.
Use QuickBooks for bookkeeping and reporting.

Sales & Marketing:

Follow up with clients who have inquired but not yet scheduled assessments.
Draft and send monthly newsletters.
Address account-related client inquiries (e.g., password resets, credit card updates).
Plan and create social media content, engage with followers, and monitor/report on social media performance.
Communicate with new and potential clients about events, promotions, and new classes using a Client Management System.
Follow up on leads and contacts from networking and events.

Preferred Skills & Qualities

Strong administrative and financial background with spreadsheet expertise and understanding of financial planning and data analysis.
Computer skills with a design mindset for creating manuals, presentations, and posters.
Meets deadlines with a sense of humor and patience.
Ability to communicate thoughtfully with youth athletes and parents, prioritizing community and client satisfaction over financial gains.
Understands working in a nonprofit context with servant leadership values.

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(The EFSET is a standardized English proficiency test used to assess your ability to communicate effectively in both written and spoken English.
Our clients highly value team members who can communicate clearly and professionally with minimal supervision. Since we follow a non-micromanagement approach, it is crucial that candidates can confidently express themselves, comprehend instructions accurately, and engage in meaningful client interactions. We also emphasize over-communication to ensure alignment and prevent misunderstandings.
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