Executive Assistant (with Bookkeeping Support) | Part-time | Remote | Pacific Timezone

Remote

Part Time

Experienced

Work Setup: Remote
Schedule: Part-Time – 12 to 15 hours per week (Pacific Time)
Rate: $5–7 USD per hour
Client Industry: Business Consulting / Real Estate Services

Job Summary:

We’re looking for a proactive and highly organized Executive Assistant to support the client in managing their daily business operations, client communications, and administrative processes. This role combines executive support, light bookkeeping, and calendar management to keep business and personal priorities running smoothly.

If you’re detail-oriented, resourceful, and capable of staying two steps ahead, this position offers a dynamic environment where organization and initiative make all the difference.

Key Responsibilities:

Calendar & Appointment Management

Manage and sync business and personal calendars to ensure meetings are properly scheduled and conflicts are avoided
Coordinate logistics for multiple city and client appointments
Proactively adjust meetings and provide reminders as needed

Client & Lead Follow-Up

Conduct timely post-meeting follow-ups and outreach after networking events
Manage communication threads and ensure no opportunities are missed

Email Management

Organize and tag emails (urgent, to-reply, informational) to streamline inbox management
Keep communication clear, prioritized, and actionable

Contact & Data Organization

Digitize business card contacts and maintain updated client databases
Initiate follow-ups via email or LinkedIn as needed

Administrative & Bookkeeping Tasks

Track receipts, expenses, and basic bookkeeping using QuickBooks or Google Sheets
Support report preparation and coordination with the contract CFO

Operational Support

Maintain organized Drive folders and shared digital resources
Proactively manage administrative details to keep operations efficient

Qualifications:

Must-Haves:

Proven experience in executive or administrative assistance
Excellent organizational and communication skills
Familiarity with calendar tools, CRMs, and QuickBooks
Strong attention to detail and ability to manage multiple priorities
Reliable and responsive during Pacific Time hours

Nice-to-Haves:

Experience supporting professionals in real estate or consulting fields
Proactive approach to system improvement and workflow automation

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